Transaction Editing

This page lists all the transaction in the transaction batch.

info

If the transaction batch has been processed, then the transactions in the batch will be read-only.

You can navigate back to the Transaction Batches screen by clicking on the < button.

To the right of the header there are three buttons:

• Refresh

This will request updated data from the server and refresh the display.

• Add

This will enable the user to add a new transaction.

• Export all data

This will export the contents of the list to Microsoft Excel format.

Fields

Date (Required)

The transaction date that will appear on the student account.

Student (Required)

Select the student account.

GL Account (Required)

If the Transaction Batch Type allows for selection of a GL Account, select the GL Account.

This field is usually already populated and read-only.

Reference (Required)

Enter a reference for the transaction.

Examples of references: Receipt number if cash payment was received. Delivery note number if the transaction is for school uniform, stationery, etc. Bank statement number if the transaction appears on a bank statement.

Description (Required)

Enter a meaning full description for the transaction. Use a description such as 'EFT payment received', rather than 'Payment', or 'Camp Fees: Kruger National Park' rather then 'Fees'.

tip

The clearer the description the less likely it is for the parent to request more information.

Amount (Required)

The transaction amount.

If the transaction is for something the student should pay, the amount is positive.

If the transaction is for a payment received ,the amount should be negative.

tip

The batch type determines the expected amount value. Most transactions should be positive, whereas payments should be negative.

If the amount is different from expected, the amount will be displayed in red to alert the user that the amount is an exception.