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Daily

Tasks to be performed on a daily basis.

Payments​

Capture all payment received into the bank account.

  1. Get the bank statement for the days since the last payments were captured.
  2. Create a new Transaction Batch:
  • Batch Type: Payments
  • Description: Payments date (Example: Payments 15 Feb 2022 for all the payments received on the 15th of February 2022).
tip

Capture all payments for a day into its own transaction batch. This makes it easy to find errors.

  1. Open the transaction batch and capture all the payments for the day against the student accounts.

  2. In Transaction Batches, check the number of lines in the Lines column is equal to the number of transactions captured and the Total column is equal to the total payments received for the day. (The total should be negative since the payments are making the student accounts less).

  3. If the current Transaction Period is the same month as the transactions in the batch, click the Process button to process the transaction batch. If you are waiting to close the previous transaction period, click the Lock button to set the batch status to OpenReadOnly.

tip

Do not process transaction batches where the transaction in the batch is not in the current Transaction Period. As soon as the previous Transaction Period is closed, process all the transaction batches with the status OpenReadOnly.