Monthly

Tasks to perform on a monthly basis.

Task	Day of the Month
Close the Transaction Period	5
Create Invoices	25
Process Debit Orders	25
Send Statements	26 and 5

Create Invoices

Raise the student fees. (See Running the Batch Process)

Three Terms (Monthly invoiced for 11 months)

Month	Monthly	Term	Semi-Annual	Annual	None
January	X	X	X	X	X
February	X
March	X
April	X
May	X	X
June	X
July	X		X
August	X
September	X	X
October	X
November	X
December

Four Terms (Monthly invoiced for 11 months)

Month	Monthly	Term	Semi-Annual	Annual	None
January	X	X	X	X	X
February	X
March	X
April	X	X
May	X
June	X
July	X	X	X
August	X
September	X
October	X	X
November	X
December

Debit Orders

info

Debit Order processing is only available if it has been configured in ScholaSys.

tip

Debit orders have to be processed at least two working days before the first debit order should be presented.

Try and process debit orders no later than the 25th of the month.

1. Confirm that all payments and other transactions have been captured.
2. Create invoices for the next month.
3. Submit the debit orders for processing.

Close the Transaction Period

Close the Transaction Period once all transactions for the month has been captured and balanced.

1. Confirm that all transactions for the open period have been captured.
2. Confirm that all the transaction batches for the open period have been processed.
3. Close the Transaction Period.

Send Statements

Send statements to all parents a couple of days before month end to ensure the parents make payment for school fees by month end.

tip

Optionally, send statements after the Transaction Period is closed.