Students
How to add a picture of a student
You can add a picture to the student record in two ways:
- Click on the student picture box. Select the picture to use and click Open.
- Drag and drop a picture from your PC to the picture box.
The picture will be uploaded to ScholaSys and will be displayed in the picture box.
The picture should be in PNG, BMP or JPG format.
For the best display, select a picture where the student is center in the picture. A passport layout works best.
How to replace the picture of a student
You can replace the picture by uploading a new picture. It will overwrite the old picture.
How do I change the Payment Plan for the student
Invoices were already created with the incorrect payment plan
- Edit the student and adjust the payment plan. The new payment plan will be used the next time invoices are created.
- Edit the invoice transactions and adjust the invoice amount to the correct amount.
Invoices were not created yet
Edit the student and adjust the payment plan. The new payment plan will be used the next time invoices are created.
The Debit Order cannot be enabled
The Debit Order Enabled checkbox will be disabled if a debit order was returned unpaid for any of the following reasons:
| Status Code | Description |
|---|---|
| Code: 12 | Account closed (with no forwarding details) |
| Code: 16 | Account transferred (to other banking group) |
| Code: 18 | Account holder deceased |
| Code: 26 | No such account |
| Code: 60 | Too many unpaid transactions |
When a new bank account number is saved the Debit Order Enabled checkbox will be enabled and the debit order can again be marked as active.